Strawberry Fields Triathlon, Duathlon
Registration and Regulation Policies

  1. Non-Refundable Entries
    All entry fees are non-refundable and entries are non-transferable to other athletes. If an athlete/team is unable to attend an event he/she has the following options.
    1. 30 Days Prior to the Event Date
      You can option to postpone your entry to a future event up to at least 30 days prior to the race in question. YOU MUST notify: Athlete Services in writing or via email. Ninety percent (90%) of your original event fee will be credited to the following year’s event.
      Athlete Services LLC
      1223 Wilshire Blvd. #988
      Santa Monica, ca 90403
      Email
      Any request after this time or failure to show up for an event will forfeit your entry fees. (NO EXCEPTIONS, for medical or military service concerns see below.)

    2. Requests to postpone registration due to Medical conditions and Military Service will be accepted on a case-by-case basis. Any requests received 15 days prior to Event Date will be considered, all other requests will be denied.

  2. Event Status Changes
    1. 30 Days Prior to the Event Date:
      All participants’ event status must be verified by confirming their race entry status though our online registration participant’s list. You can request a change to your Event Status up to at least 30 days prior to the race in question. YOU MUST notify: Athlete Services in writing or via email If there is an error with your personal information – this will be updated at no charge up to the day of the event.
    2. For Relay Teams Only:
      A teammate may be replaced at no charge. Athlete Services LLC must receive a written request with the new and old teammate’s information no later than 48 hours prior to event.

  3. Bad Checks Processed via imAthlete.com
    In the case of a bounced check, ImAthlete.com (our official Online Registration Co.) will charge a minimal fee. Patrons who do not cover bounced checks or who stop payment on checks will not be allowed to race future events.

  4. Late Registration Fees
    Late fees are determined by any and all descriptions on the SFTD 2011 website and or ImAthlete.com website.

  5. Event Sellouts
    Once the event sells out: THERE WILL BE NO MORE ENTRIES – we have sold out every year and we strongly recommend that you register early to reserve your spot. Any emails or requests of any kind will not be entertained – PLEASE DO NOT CONTACT US asking for a slot – we hate saying no!!!

  6. Entries
    All entries will be processed via Online Registration. In the event the races do not sell out, there may be “ on site” registration at the event site on Saturday July 16th, 2011.

  7. Race Policies
    1. USAT rules are enforced. If present, USA Triathlon officials will handle protests, and their rulings are final. Please become familiar with the basics here.
    2. Race Numbers: Numbers MUST be visible at all times in order for athletes to be scored. You must have your race number on the front side of your body on the run section and finish line.
    3. Athlete Conduct
      All athletes are expected to conduct themselves in a sportsman-like way. Athlete Services LLC reserves the right to refuse future race entry and to disqualify anyone who conducts himself or herself in a way unbecoming of an athlete. Fighting, foul language, cheating and other un-sportsmanlike practices will not be tolerated.

  8. Timing
    1. The timing director and the USA Triathlon official will resolve all timing problems. If an official is not present, the timing director will have the final decision on all protests with the consultation of the race director if necessary.
    2. For all triathlon and duathlon events, timing problems must be presented within the 15-minute protest period posted once the event results are posted at the event. Problems presented after the protest period will not be addressed. Note: Although electronic timing has become the modern choice for reliable results, there are instances when the technology fails and some data is lost. For this reason we cannot guarantee that 100% of the athletes entered will receive all of their timing data. Our promise to you is that we will do everything in our power to prevent such instances and produce a first class event.
    3. Website posted results are final. NO FURTHER PROTESTS OR CHANGES TO THE DATA WILL BE ACCEPTED – YOU MUST BE PRESENT AT HE EVENT DURING THE OFFICIAL RESULTS POSTING AND/OR PROTEST PERIOD TO MAKE ANY AND ALL CHANGES TO YOUR RACE STATUS.
    4. Wave Starts: Swimmers starting in the wrong wave will be disqualified. There will be a strict swim time cut off, which will be established as 1-hour from the time of the individual’s wave start.
    5. Results will be posted online ASAP after the event.

  9. Race Course Cancellations and Acts of Nature
    Due to acts on the part of city officials, police orders and unexpected acts of nature, we reserve the right to make last minute changes, remove segments of the race course and sometimes cancel the entire event. Athlete Services LLC. needs to pay for all race supplies or services associated with that race, regardless of the outcome. The Strawberry Fields Triathlon & Duathlon cannot accept the risk of a disaster or a forced event cancellation for everyone. Each athlete needs to accept the risk of his or her entry fee. There will be NO REFUNDS or postponed entrees to other future races. The money you paid is spent developing that race. We reserve the right to make such changes in order to insure your safety and or comply with city officials, county lifeguards and police orders.